Remote Sr. Administrative Assistant (Part Time)

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3648 Remote Sr. Administrative Assistant (Part Time), Boston, MA, 8 month Contract
Sigma Inc. is currently looking for a Remote Senior Administrative Assistant (Part Time) to work with our team.

100% remote
Hours: Up to 20 hours/week from now until September, at 3-4 hours per weekday. Timing per day is flexible, given availability of the person who takes the role

CARB-X has an urgent need for temporary support in our R&D Team. Below is some information that describe the type of role we're seeking. Since it's been some time and I've only done this once before, could you help me understand the next steps for posting and hiring? Is there any additional information that you need?

Responsibilities:

  • Manage Quarterly Meeting calendar. Initiate meetings, track deliverables
  • Schedule adhoc meetings for R&D team. This could be with Product Developers or CARB-X support teams
  • Assist in tracking onboarding documents for Subject Matter Experts, scheduling introduction with R&D team
  • Administrative tasks related to conferences- making name tags, shipping CARB-X swag to event venue
  • Data entry in Salesforce
  • Calendar management, rescheduling (meetings directly related to PDs)

Requirements:

  • Administrative Assistant experience (preferred)
  • Excellent written and verbal communication skills; able to present complex information (required)
  • Proficiency with Excel (required)
  • Basic knowledge of Salesforce (preferred)
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1. HOW DO YOU PLAN YOUR DAY?

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With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

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6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...