REMOTE Personal Assistance - Halt Time & Full Time

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Job Overview

Job Title: Remote Personal Assistant

Employment Type: Full-Time and Part-Time positions available

Company: MDA Public Affairs

MDA Public Affairs, a leading US-based consultancy firm in Trenton, New Jersey, is seeking a highly organised, proactive, and reliable Personal Assistant to provide comprehensive administrative support to our executive management team. This is a fully remote position, offering both full-time and part-time opportunities.

As a key member of our team, you will be instrumental in ensuring the smooth and efficient operation of our daily activities. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and maintain a high level of professionalism and discretion. This role is perfect for a self-motivated individual who thrives in a dynamic, fast-paced environment and has a keen interest in public affairs, advocacy, and non-profit management.

Responsibilities

  • Manage and maintain executive diaries, scheduling appointments, meetings, and conference calls across different time zones.
  • Coordinate and book complex travel arrangements, including flights, accommodation, and itineraries.
  • Screen and direct phone calls and emails, handling correspondence efficiently and professionally.
  • Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
  • Liaise with clients, stakeholders, and government contacts in a courteous and professional manner.
  • Assist in the organisation of events, both virtual and in-person, as required.
  • Conduct research on various topics to support our advocacy, fundraising, and consulting services.
  • Handle confidential information with the utmost discretion and integrity.
  • Provide general administrative support, including data entry, file management, and other ad-hoc duties.

Qualifications

  • Proven experience working as a Personal Assistant, Executive Assistant, or in a similar administrative role.
  • Exceptional organisational, planning, and time-management skills with a strong ability to prioritise tasks.
  • Excellent written and verbal communication skills with meticulous attention to detail.
  • High level of proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools.
  • The ability to work independently, use initiative, and manage a demanding workload with minimal supervision.
  • A high degree of discretion and a professional demeanour are essential for this role.
  • Experience or a demonstrable interest in public policy, non-profit management, or government affairs would be highly advantageous.

Benefits

  • A competitive remuneration package.
  • The flexibility and convenience of a fully remote working arrangement.
  • Opportunities for professional growth and development.
  • A supportive and collaborative team environment dedicated to achieving client goals.
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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

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Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

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